docs: add hardware-docs editing guide and link it in nav
Add docs/guides/editing-hardware-docs.md covering the frontmatter schema, rack/shelf/PDU/power/network fields, the `make docs-index` workflow and CI drift gate, plus dos and don'ts. Kept under docs/guides/ so the hardware generators don't parse it as a host file. Linked under the Hardware nav section so it publishes to docs.makerfloss.eu. Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
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---
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title: Editing the hardware docs
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---
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# Editing the hardware docs
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The hardware inventory is **one Markdown file per device** under
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`docs/hardware/`. The YAML frontmatter at the top of each file is the single
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source of truth. Everything you see rendered — the
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[Hardware Overview](../hardware/index.md) table, the per-device **Specs** box,
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the [rack elevation](../infrastructure/racks/rack01.md) SVG, and the network
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graph — is **generated** from that frontmatter.
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!!! warning "The golden rule"
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After editing any file in `docs/hardware/`, run **`make docs-index`** and
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commit the regenerated files. CI rebuilds the indices and fails the build if
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they differ from what you committed. This is the single most common reason a
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push goes red.
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## Quick start: add a device
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1. Pick a hostname following the scheme `<kind-abbrev><NN>` — a 2-digit number,
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unique per kind (`srv`, `sw`, `pp`, `pdu`, `ups`, `shf`, …). Example: `srv06`.
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2. Create `docs/hardware/<hostname>.md`. **The filename stem must equal the
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`hostname` field** — `srv06.md` must contain `hostname: srv06`.
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3. Fill in the frontmatter (see the reference below). Write any free-text under
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`## Notes`.
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4. Run `make docs-index` and commit **both** your new file and the regenerated
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index / rack files.
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```markdown
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---
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hostname: srv06
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kind: server
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status: staging
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location: The pile
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cpu: Intel Core i5-3570K @ 3.40GHz
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cpu_cores: 4
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cpu_threads: 4
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ram_gb: 8
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storage_gb: 500
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storage_type: hdd
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nic_gbps: 1
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rack: rack01
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rack_u: 7
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u_height: 2
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rack_face: front
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power:
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- { pdu: pdu01, outlet: 5 }
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links:
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- { local: eth0, peer: sw01, peer_port: 6, speed_gbps: 1 }
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---
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## Notes
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Donated tower; PSU replaced 2026-06.
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```
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## Frontmatter reference
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### Required on every device
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| Field | Notes |
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|---|---|
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| `hostname` | Must equal the filename stem. |
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| `kind` | One of the enum below. |
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| `status` | One of the enum below. |
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**`kind`** — `server`, `laptop`, `sbc`, `switch`, `ap`, `desktop`, `pdu`,
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`patch-panel`, `shelf`, `blank`, `ups`, `kvm`.
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**`status`** — `in-use`, `staging`, `spare`, `broken`, `donated`.
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### Specs (optional, shown in the table and Specs box)
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| Field | Example | Notes |
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|---|---|---|
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| `location` | `The pile` | Free text. |
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| `cpu` | `Intel Core i5-3570K @ 3.40GHz` | Model string. |
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| `cpu_cores` / `cpu_threads` | `4` / `8` | Integers; threads shown only if they differ from cores. |
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| `ram_gb` | `8` | Integer (rendered as `8 GB`). |
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| `storage_gb` + `storage_type` | `500` + `hdd` | `storage_type` ∈ `nvme`, `ssd`, `hdd`, `mixed`. |
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| `storage` | `[{gb: 500, type: ssd}, {gb: 2000, type: hdd}]` | List form for multiple drives (alternative to the two fields above). |
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| `nic_gbps` | `1` or `[1, 10]` | Number or list (rendered as `GbE`). |
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### Placement in a rack
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Only files that declare a `rack:` appear in a rack elevation. The rack is 48U.
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=== "Front / rear (U-mounted)"
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```yaml
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rack: rack01
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rack_face: front # front | rear | both
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rack_u: 7 # starting U (1–48)
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u_height: 2 # height in U (≥1)
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```
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`both` occupies the same U range on **front and rear**. Two U-mounted
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devices may not overlap on the same face.
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=== "0U side rail (e.g. vertical PDU)"
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```yaml
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rack: rack01
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rack_face: left # left | right
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# no rack_u / u_height
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```
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Side-rail (`left`/`right`) items are 0U and **must omit** `rack_u` and
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`u_height`.
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=== "Shelf-mounted"
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```yaml
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rack: rack01
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mounted_on: shf01 # an existing kind:shelf in the same rack
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shelf_face: front # front | rear
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shelf_slot: 2 # integer ≥1
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# no rack_u / u_height / rack_face
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```
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The shelf itself must be placed (have `rack_u` + `u_height`). Two devices
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can't share the same `(shelf, face, slot)`.
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### Power feeds
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A device draws power by listing feeds. Each feed must point at a real `kind:pdu`
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file, and the outlet must be within that PDU's `outlets` count.
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```yaml
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power:
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- { pdu: pdu01, outlet: 5 }
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```
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A `pdu` device must declare a positive integer `outlets:` (e.g. `outlets: 8`).
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### Network links
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Links feed the network graph. `peer` is the hostname of a switch / patch-panel
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/ peer device.
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```yaml
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links:
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- { local: eth0, peer: sw01, peer_port: 6, speed_gbps: 1 }
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```
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## The make process
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| Command | What it does |
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|---|---|
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| `make docs-index` | Regenerate the hardware/services indices and rack elevations from frontmatter. **Run this after every edit.** |
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| `make docs-check` | Regenerate, then fail if the result differs from the committed copies — exactly what CI runs. |
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| `make docs-build` | Build the static site with `mkdocs build --strict`. |
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| `make docs-serve` | Live-reload local preview at `http://127.0.0.1:8000`. |
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| `make test` | Run the Python unit tests (`pytest`). |
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A typical edit loop:
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```bash
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$EDITOR docs/hardware/srv06.md
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make docs-index # regenerate
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make docs-check # confirm no drift (optional sanity check)
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git add docs/hardware/srv06.md docs/hardware/index.md docs/infrastructure/racks/
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git commit -m "hardware: add srv06"
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git push # CI builds and publishes to docs.makerfloss.eu
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```
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On push to `main`, CI regenerates the indices, runs the drift check, builds the
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site strictly, and publishes it. If you forgot `make docs-index`, the drift
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check fails and nothing is published.
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## Dos and don'ts
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!!! success "Do"
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- **Do** run `make docs-index` and commit the regenerated files with your change.
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- **Do** keep the filename equal to the `hostname`.
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- **Do** use the `<kind-abbrev><NN>` naming scheme, 2 digits, unique per kind.
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- **Do** mark unknown values as provisional placeholders and ask before
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inventing rack/power/network numbers.
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- **Do** preview locally with `make docs-serve` before pushing.
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!!! danger "Don't"
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- **Don't** hand-edit generated files — `docs/hardware/index.md`,
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`docs/services/index.md`, `docs/infrastructure/racks/*.md`, and the
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`*-elevation.svg` files all carry a *"do not edit by hand"* banner and will
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be overwritten.
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- **Don't** put non-device Markdown into `docs/hardware/` — the generators
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scan that folder and expect host frontmatter. Guides like this one live in
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`docs/guides/`.
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- **Don't** give a 0U side-rail item (`left`/`right`) a `rack_u`/`u_height`,
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and don't give a U-mounted item a side-rail face — the generator rejects
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both.
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- **Don't** point `power` at a non-PDU, or use an outlet number beyond the
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PDU's `outlets` count.
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- **Don't** rename a file without renaming the `hostname` to match.
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@ -59,6 +59,7 @@ nav:
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- Home: index.md
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- Hardware:
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- hardware/index.md
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- Editing the hardware docs: guides/editing-hardware-docs.md
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- Services:
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- services/index.md
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- Infrastructure:
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